Purpose

Assisi Aid Projects in the course of its work may need to collect and administer a range of personal information. The organisation is committed to protecting the privacy of personal information it collects, holds and administers.

Scope

This policy relates to personal information Assisi Aid Projects obtains from and about individuals interacting with Assisi Aid Projects and its websites, online and offline channels, and third-party vendors.

Assisi Aid Projects’ Privacy Policy

Assisi Aid Projects is bound by Victorian Privacy Laws, the Information Privacy Act 2000, as well as other laws, which impose specific obligations when it comes to handling information. The organisation has adopted the respective Privacy Principles contained in the Victorian Privacy Laws as minimum standards in relation to handling personal information. This policy shall be interpreted to give effect to and comply with that legislation.

 

Personal Information Collection

  • Only collect information that is necessary for the performance and primary function of Assisi Aid Projects
  • Notify the affected person/people about why the information is collected and how it is administered
  • Notify the affected person/people that this information is accessible to them

 

Use and Disclosure

  • Only use or disclose information for the primary purpose for which it was collected or a directly related secondary purpose
  • For other uses, Assisi Aid Projects will obtain consent from the affected person/people

 

Data Quality

  • Take reasonable steps to ensure the information collected is accurate, complete, up-to-date, and relevant to the functions Assisi Aid Projects performs.
  • Correct data if it is inaccurate, incomplete, misleading or not up-to-date

 

Data Security and Retention

  • Safeguard the information collected and store against misuse, loss, unauthorised access and modification
  • Store personal information securely, protecting it from unauthorized access
  • Only destroy records in accordance with Information Technology and Information Management guidelines in the Public Engagement and Fundraising section

 

Openness

  • Ensure stakeholders are aware of Assisi Aid Projects' privacy procedures and other relevant procedures and policies relating to privacy.

 

Access to information

  • Ensure individuals have a right to seek access to information held about them
  • Only release personal information with that person’s expressed permission. For personal information to be released, the person concerned must sign a release form
  • Release information to third parties where it is requested by the person concerned.

 

Anonymity

  • Give stakeholders the option of not identifying themselves when completing evaluation forms, opinion surveys and monitoring and evaluation.

Website provider

Your data may be available to our website provider to enable us and them to deliver their service to us, carry out analysis and research on demographics, interests and behavior of our users and supporters to help us gain a better understanding of them to enable us to improve our services. This may include connecting data we receive from you on the website to data available from other sources. Your personally identifiable data will only be used where it is necessary for the analysis required, and where your interests for privacy are not deemed to outweigh their legitimate interests in developing new services for us. In the case of this activity the following will apply:

  • Your data will be made available to our website provider
  • The data that may be available to them include any of the data we collect as described in this privacy policy.
  • Our website provider will not transfer your data to any other third party, or transfer your data outside of the EEA.
  • They will store your data for a maximum of seven years.
  • This processing does not affect your rights as detailed in this privacy policy.

Privacy questions or complaints

If you have any questions about how Assisi Aid Projects handles information, please contact us: 

247-251 Flinders Lane
Melbourne, Vic, 3000
Australia
+61 3 9650 1291
[email protected]